The technical memorandum is an essential document when responding to public tenders. Therefore, it is important to take the time to prepare it in order to avoid non-compliance of the offer and gain an advantage over competitors. Here are some tips that can help you succeed and optimize the writing of your technical memorandum.
Structure the document
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The structure of the technical memorandum is often imposed through a response framework. Indeed, this serves as a guide in the candidates’ response writing. As a result, writing is much simpler for candidates and consists merely of filling in the spaces provided for that purpose. Furthermore, candidates are given the freedom to develop their response as they see fit. In this case, it is up to the candidate to determine the structure of the document themselves. Therefore, you should establish a plan for the memorandum based on the expectations expressed in the consultation regulations.
Thus, a good technical memorandum should be prepared in such a way as to allow the buyer to quickly identify the elements of response to the judgment criteria. To achieve this, you must ensure to simplify and lighten the document as much as possible to facilitate reading.
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Be concise in your writing
In terms of tenders, the public buyer is obligated by the principle of transparency of procedures to inform candidates in advance and clearly regarding the criteria and sub-criteria for judging offers. Therefore, respond according to these criteria, get straight to the point, and especially avoid discussing unnecessary matters. Try to meet the buyer’s expectations through a fair and concise file.
Ensure good formatting
An effective technical memorandum that is difficult to read is very detrimental to the concerned company, which risks losing points. Therefore, you have every interest in paying attention to the formatting of your document to facilitate reading for the buyer. This way, they will have no difficulty quickly finding the essential points of the document. You should write a summary, add some photos if necessary to illustrate your achievements, and write in a way that facilitates the identification of your company on each page of the memorandum.
Customize your universal technical memorandum
The technical document of a company must not be a copy-paste. Indeed, there is no universal technical memorandum. This is why you must focus on customization when preparing the document that presents your company. Requirements differ for each offer, which makes this document challenging. Therefore, try to distinguish your memorandum from the pool of candidates by adding your personal touch.
Highlight your company’s expertise
Technical value is a very important award criterion. Therefore, you must showcase your know-how to professionalize this document presenting your company. The goal is to create a desire to work with your company. To achieve this, you should:
- Forget copy-pasting and customize your technical memorandum;
- Carefully write each chapter with clear and easy-to-understand text;
- Avoid repetitions;
- Well structure the document, etc.
The success of the technical memorandum is very important to have a chance of winning tenders. These 5 tips should help you achieve this easily.